Polaris Information Management Services provides complete enrollment documentation review and parent follow-up for new students so your school doesn’t have to spend valuable staff time chasing paperwork.
Services
Enrollment Solutions
Enrollment and Communication
How we can help your team .
Take the paperwork burden off of your enrollment team
Our enrollment documentation service provides a thorough review of required documentation for new incoming students. We work directly with your school and families to ensure enrollment records are complete, accurate, and properly documented before the student begins school.
Our team reviews each incoming student's enrollment documentation, including:
- Birth certificates
- Proof of residency
- Immunization records
- Health assessment forms
- Custody or guardianship documentation, when applicable
- Previous school records
- Required enrollment forms
- Other school- or district-required documentation
Complete document analysis
We don’t simply check whether a document was uploaded. We compare the submitted documentation against the information entered into the enrollment system to identify discrepancies.
We verify items such as:
- Student name and date of birth
- Parent/guardian information
- Address and residency information
- Immunization requirements
- Health assessment information
- Required signatures and dates
- Missing or incomplete documentation
- Information that does not match the submitted documentation
Direct to the source
When something is missing, incomplete, expired, or doesn’t match the enrollment information, we communicate directly with the parent or guardian.
Our team can:
- Notify families of missing documentation
- Explain what documentation is still needed
- Request corrected or updated documents
- Follow up with families who have not responded
- Track outstanding documentation
- Update the school as items are received
- Continue follow-up until the required documentation is collected
What your school gets
Instead of your enrollment staff spending hours reviewing documents and chasing families, your school receives an organized and documented enrollment review process.
How we help:
- Reduced administrative workload
- Documentation issues caught early
- Improved accuracy of enrollment records
- Tracking of outstanding paperwork
- Improved communication with families
- Ensure required enrollment documentation is collected
- Weekly reporting
- Updates on the status of all applications
- Final communications to non-responsive parents
- Enrollment projections provided to Administration
Our process
Simple steps, big results .
Tired of tedious enrollment paperwork?
Contact us for help
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